This manual is applicable to projects from January 2020.
The revised chapter 4.13 Procurement of medicine and medical devices is applicable from May 2021.
Procurement Manual 6th Edition
Procurement Manual 6th Edition January 2020 
Revised Chapter 4.13 Procurement of medicine and medical devices – applicable from 1 May 2021
Individual chapters for download
1 Procurement Policy and Principles
2 Procurement Responsibilities
3 Procurement Procedures
4 Procurement Planning
5 Documentation and Monitoring
6 Supply Contracts
7 Service Contracts
8 Works Contracts
9 Legal Aspects
10 Glossary
11 List of Templates
12 Resources
Revised Chapter 4.13 Procurement of medicine and medical devices – applicable from 1 May 2021
Individual chapters for download
1 Procurement Policy and Principles
2 Procurement Responsibilities
3 Procurement Procedures
4 Procurement Planning
5 Documentation and Monitoring
6 Supply Contracts
7 Service Contracts
8 Works Contracts
9 Legal Aspects
10 Glossary
11 List of Templates
12 Resources
Step Guides for Procurement Procedures
Supply Procedures
6.1 The Simple Procedure for Supplies (EUR 300 – 9,999)
6.2 The Negotiated Procedure for Supplies (EUR 10,000 – 149,999)
6.3 The Local Open Tender Procedure for Supplies (EUR 150,000 – 299,999)
6.4 The International Open Tender Procedure for Supplies (above EUR 300,000)
Service Procedures
7.1 The Simple Procedure for Services (EUR 300 – 9,999)
7.2 The Negotiated Procedure for Services (EUR 10,000 – 149,999)
7.3 The Local Open Tender Procedure for Services (EUR 150,000 – 299,999)
7.4 The International Open Tender Procedure for Services (above EUR 300,000)
Works Procedures
8.1 The Simple Procedure for Works (EUR 300 – 9,999)
8.2 The Negotiated Procedure for Works (EUR 10,000 – 299,999)
6.1 The Simple Procedure for Supplies (EUR 300 – 9,999)
6.2 The Negotiated Procedure for Supplies (EUR 10,000 – 149,999)
6.3 The Local Open Tender Procedure for Supplies (EUR 150,000 – 299,999)
6.4 The International Open Tender Procedure for Supplies (above EUR 300,000)
Service Procedures
7.1 The Simple Procedure for Services (EUR 300 – 9,999)
7.2 The Negotiated Procedure for Services (EUR 10,000 – 149,999)
7.3 The Local Open Tender Procedure for Services (EUR 150,000 – 299,999)
7.4 The International Open Tender Procedure for Services (above EUR 300,000)
Works Procedures
8.1 The Simple Procedure for Works (EUR 300 – 9,999)
8.2 The Negotiated Procedure for Works (EUR 10,000 – 299,999)
General Templates
GEN 1-1 Purchase Request Form – Feb2022 
GEN 2-1 Declaration of Impartiality and Confidentiality – Jan2020
GEN 2-2 ToR Procurement Committee – Jan2020
GEN 4 Code of Conduct – Jan2020
GEN 5 Procurement Capacity Assessment – Jan2020
GEN 6 Market Survey Checklist – Jan2020
GEN 7-1 Procurement Plan – Jan2020
GEN 7-2 Procurement Plan Sample – Jan2020
GEN 8 Advertisement of Business Opportunities – Jan2020
GEN 9 Procurement Steps Overview – Jan2020
GEN 9-1 Time Tables Procurement Procedures – Jan2020
GEN 9-3 Distribution Schedule Example – Jan2020
GEN 10-1 Prepayment Guarantee – Jan2020
GEN 10-2 Tender Guarantee – Jan2020
GEN 10-3 Performance Guarantee – Jan2020
GEN 11 Tender Notice – Jan2020
GEN 13 Shortlist of Suppliers Candidates and Receipt Form – Jan2020
GEN 14 Tender Amendments, Questions and Answers – Jan2020
GEN 15-1 Tender Opening Checklist – Jan2020
GEN 15-2 List of Participants – Jan2020
GEN 15-3 Tender Opening – Jan2020
GEN 16 Letter of Acceptance – Jan2020
GEN 17 Award Notice – May2024
GEN 18 Procurement Documentation Tool – July2023
GEN 18-1 Procurement Documentation Example – Oct2020
GEN 18-2 Index Project Procurement File – Jan2020
GEN 18-3 Index Simple Procedure Procurement File – Dec2021
GEN 18-4 Index Negotiated Procedure Procurement File – Dec2021
GEN 18-5 Index Open Tender Procedure File – Jan2020
General Templates Cover and Index are available for printing purposes.
GEN 2-1 Declaration of Impartiality and Confidentiality – Jan2020
GEN 2-2 ToR Procurement Committee – Jan2020
GEN 4 Code of Conduct – Jan2020
GEN 5 Procurement Capacity Assessment – Jan2020
GEN 6 Market Survey Checklist – Jan2020
GEN 7-1 Procurement Plan – Jan2020
GEN 7-2 Procurement Plan Sample – Jan2020
GEN 8 Advertisement of Business Opportunities – Jan2020
GEN 9 Procurement Steps Overview – Jan2020
GEN 9-1 Time Tables Procurement Procedures – Jan2020
GEN 9-3 Distribution Schedule Example – Jan2020
GEN 10-1 Prepayment Guarantee – Jan2020
GEN 10-2 Tender Guarantee – Jan2020
GEN 10-3 Performance Guarantee – Jan2020
GEN 11 Tender Notice – Jan2020
GEN 13 Shortlist of Suppliers Candidates and Receipt Form – Jan2020
GEN 14 Tender Amendments, Questions and Answers – Jan2020
GEN 15-1 Tender Opening Checklist – Jan2020
GEN 15-2 List of Participants – Jan2020
GEN 15-3 Tender Opening – Jan2020
GEN 16 Letter of Acceptance – Jan2020
GEN 17 Award Notice – May2024
GEN 18 Procurement Documentation Tool – July2023
GEN 18-1 Procurement Documentation Example – Oct2020
GEN 18-2 Index Project Procurement File – Jan2020
GEN 18-3 Index Simple Procedure Procurement File – Dec2021
GEN 18-4 Index Negotiated Procedure Procurement File – Dec2021
GEN 18-5 Index Open Tender Procedure File – Jan2020
General Templates Cover and Index are available for printing purposes.
Supply Templates
SUP 1 Simple Procedure Quotation Form – July2021
SUP 1-1 Evaluation Grid for Simple Procedure – Jan2020
SUP 2 RFQ for Supplies – June2023
SUP 2-1 RFQ for Framework Contract – July2021
SUP 3 Tender Dossier – July2021
SUP 4 Evaluation Grid Negotiated – Jan2020
SUP 5 Evaluation Grid Open Tender – Jan2020
SUP 6 Purchase Order – Jan2020
SUP 7 Framework Contract – Jan2020
SUP 8 Letter to Unsuccessful Suppliers – Jan2020
SUP 9 Guidelines on Transportation and Storage – Jan2020
SUP 10-1 Transport Booking air freight – Jan2020
SUP 10-2 Transport Booking sea freight – Jan2020
SUP 11-1 Step Guide to Procurement Medicine – Jan2020
SUP 11-2 Step Guide to Procurement Medical Devices – Jan2020
SUP 11-3 Advert Business Opportunity MedicalDevices – Jan2020
SUP 12 GTC Supply – Jan2020
SUP 13 Goods Received Note – Jan2020
Supply Templates Cover and Index are available for printing purposes.
SUP 1-1 Evaluation Grid for Simple Procedure – Jan2020
SUP 2 RFQ for Supplies – June2023
SUP 2-1 RFQ for Framework Contract – July2021
SUP 3 Tender Dossier – July2021
SUP 4 Evaluation Grid Negotiated – Jan2020
SUP 5 Evaluation Grid Open Tender – Jan2020
SUP 6 Purchase Order – Jan2020
SUP 7 Framework Contract – Jan2020
SUP 8 Letter to Unsuccessful Suppliers – Jan2020
SUP 9 Guidelines on Transportation and Storage – Jan2020
SUP 10-1 Transport Booking air freight – Jan2020
SUP 10-2 Transport Booking sea freight – Jan2020
SUP 11-1 Step Guide to Procurement Medicine – Jan2020
SUP 11-2 Step Guide to Procurement Medical Devices – Jan2020
SUP 11-3 Advert Business Opportunity MedicalDevices – Jan2020
SUP 12 GTC Supply – Jan2020
SUP 13 Goods Received Note – Jan2020
Supply Templates Cover and Index are available for printing purposes.
Service Templates
SER 1 Request for Proposal for Engineering Services – July2020
SER 2 Request for Proposal – June2021
SER 2-1 Request for Proposal Framework Contract – June2021
SER 2-2 Request for Proposal Open Budget – June2021
SER 2-3 Terms of Reference for Services – Jan2020
SER 3 Evaluation Grid for Negotiated Procedure – Oct2020
SER 4 Contract – July2020
SER 4-1 Framework Contract – July2020
SER 5 Letter to Unsuccessful Candidates – Jan2020
SER 6 Tender Dossier – July2020
SER 6-1 Tender Dossier Open Budget – July2020
SER 7 Evaluation Grid for Open Tender (Word) – Aug2023
SER 7-1 Evaluation Grid for Open Tender (Excel) – Aug2023
SER 8 GTC – Jan2020
Service Templates Cover and Index are available for printing purposes.
SER 2 Request for Proposal – June2021
SER 2-1 Request for Proposal Framework Contract – June2021
SER 2-2 Request for Proposal Open Budget – June2021
SER 2-3 Terms of Reference for Services – Jan2020
SER 3 Evaluation Grid for Negotiated Procedure – Oct2020
SER 4 Contract – July2020
SER 4-1 Framework Contract – July2020
SER 5 Letter to Unsuccessful Candidates – Jan2020
SER 6 Tender Dossier – July2020
SER 6-1 Tender Dossier Open Budget – July2020
SER 7 Evaluation Grid for Open Tender (Word) – Aug2023
SER 7-1 Evaluation Grid for Open Tender (Excel) – Aug2023
SER 8 GTC – Jan2020
Service Templates Cover and Index are available for printing purposes.
Works Templates
Go to the previous Procurement Manual 5th Edition.